Sample report
Scroll through a full report pack
This is a worked sample of the documentation you receive after every A-Grade extraction clean — all 14 sections, exactly as issued.
A-GRADE
Industrial Cleaning
Extraction Clean Report
Page 1 of 14
EXTRACTION CLEAN REPORT
Commercial kitchen extraction system — full documentation pack
Site
Sample shown
System cleaned
Full extraction system
Date of clean
Sample shown
Report ref
AG-XXX-XXXX
Engineer
Sample shown
Next clean due
See page 13
What's inside: scope of works, methodology, grease readings, photographic evidence, recommendations, compliance certificate and the next-clean schedule.
A-GRADE
Industrial Cleaning
Scope of Works
Page 2 of 14
Areas included in this clean
- ✓Canopy interior and exterior, including grease gutters and channels
- ✓Canopy plenum and grease filters — removed, degreased and refitted
- ✓All accessible horizontal ductwork runs via access panels
- ✓Vertical riser ductwork from canopy to fan connection
- ✓Extraction fan — blades, housing and surrounding ductwork
- ✓Disinfection of all cleaned surfaces and full debris removal
Scope confirmed against the system survey carried out before the clean.
A-GRADE
Industrial Cleaning
Methodology & Access
Page 3 of 14
How the clean was carried out
- ✓System isolated and made safe before work begins
- ✓Filters removed and degreased in soak tanks on site
- ✓Canopy and plenum hand-degreased and pressure-rinsed
- ✓Ductwork cleaned through existing and cut access panels
- ✓Fan opened, blades and housing cleaned, guards refitted
- ✓All waste grease removed from site — nothing left on premises
Access panels used
Existing + new
Waste removed
Yes — off site
Kitchen returned
Same day
A-GRADE
Industrial Cleaning
Residual Grease Readings — Canopy
Page 4 of 14
Canopy & plenum
Readings taken at every test point after the clean — no residual grease detected.
A-GRADE
Industrial Cleaning
Residual Grease Readings — Ductwork
Page 5 of 14
Horizontal ductwork runs
A-GRADE
Industrial Cleaning
Residual Grease Readings — Riser & Fan
Page 6 of 14
Vertical riser & extraction fan
Result: system clean throughout — compliant on completion.
A-GRADE
Industrial Cleaning
Photo Evidence — Canopy
Page 7 of 14
Photographic evidence
Photos taken on site, dated and filed against this report reference.
A-GRADE
Industrial Cleaning
Photo Evidence — Fan Blades
Page 8 of 14
Photographic evidence
A-GRADE
Industrial Cleaning
Photo Evidence — In-Duct Fan
Page 9 of 14
Photographic evidence
A-GRADE
Industrial Cleaning
Photo Evidence — Roof Fan & Riser
Page 10 of 14
Photographic evidence
A-GRADE
Industrial Cleaning
Defects & Recommendations
Page 11 of 14
Findings raised to site management
Recommended actions
- Ease and re-lubricate access panel A3 hinge — minor, can be done at next visit.
- Replace worn seal on panel B1 to keep duct airtight between cleans.
- Replace corroded fan guard fixings — quoted separately, optional.
A-GRADE
Industrial Cleaning
Access Panel Schedule
Page 12 of 14
Panels installed / verified on this system
Every panel is photographed and labelled so future cleans can reach the whole system.
A-GRADE
Industrial Cleaning
Compliance Certificate
Page 13 of 14
Certificate of Extraction Clean
This certifies that the kitchen extraction system at the site named on page 1 was cleaned to the standard described in this report on the date of clean shown above.
Signed
Sample shown
Date
Sample shown
Retain this certificate for your fire risk assessment records
Insurers, fire risk assessors and environmental health officers can be directed to this certificate.
A-GRADE
Industrial Cleaning
Next Clean & Sign-Off
Page 14 of 14
This clean
Sample shown
Next clean due
Sample shown
Frequency agreed
Sample shown
Sign-off
A-Grade engineer
Sample shown
Site representative
Sample shown
Both parties sign on completion — the kitchen is handed back clean, safe and documented.
End of report — thank you for choosing A-Grade Industrial Cleaning.
Worked sample — site details are anonymised. Your report will carry your own site information, dates and photos.